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Data entry clerk apprenticeships

Administration | Computing, technology and digital

Data entry clerk apprenticeships - where to start

You can get into this job through
  • a college course
  • an apprenticeship
  • working towards this role
  • applying directly

    • College
    You could take a college course, to develop your computer skills while looking for work. Courses include a Level 1 Certificate for IT Users (New CLAiT), a Level 2 European Computer Driving Licence (ECDL), a Certificate in IT User Skills or a Level 2 or 3 Diploma in Business Administration.


    There are no set Entry requirements for this route. 

    Apprenticeship
    A Level 3 Business administrator may be relevant to the role.

    You'll normally need some GCSEs, usually including English and maths, or equivalent, for a Level 2 (intermediate) apprenticeship. 

    Work
    You could move into data entry work if you've got office experience, for example, as an administrative assistant. Employers will give you training on the job, covering their data entry systems.

    Direct Application
    You can apply for jobs directly if you've got experience of word processing, spreadsheets and databases. Employers may also ask for GCSEs in English and maths. You would normally be tested for keyboard skills and accuracy in entering data when you go for an interview. 

    Further information
    You can get more details about careers in IT from The Chartered Institute for IT.

    Data entry clerk apprenticeships - what it takes

    Skills and knowledge

    You'll need: 

    • administration skills 
    • to be thorough and pay attention to detail 
    • the ability to work well with others 
    • customer service skills 
    • to be flexible and open to change 
    • the ability to work on your own 
    • patience and the ability to remain calm in stressful situations
    • the ability to work well with your hands 
    • to be able to use a computer and the main software packages competently

    Data entry clerk apprenticeships - what you'll do

    Day-to-day tasks

    Your day to day tasks will depend on the type of organisation you work for. You may: 

    • transfer paper-based information into computer files or database systems 
    • update existing databases with new information 
    • take customer, client or patient details to add to a database 
    • create spreadsheets and run reports on data regularly 
    • back up data to make sure nothing is lost 
    • process invoices 
    • organise paperwork and follow data confidentiality processes
    Working environment
    You could work in an office.

    Career path and progression - Data entry clerk apprenticeships

    With experience, you could become a supervisor or team leader. You could also train and mentor new employees.

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    Considering an Apprenticeship?

    There are lots of benefits to apprenticeships, here are our top 5:

    • Paid Training
      Not only will your organisation (or the Government) pay for all of your training, but you’ll be paid to do it. That means you could actually get paid to get your degree and have no debt!
    • Range of career opportunities
      There are over 625 different apprenticeships to choose from, in a range of industries. Whether you’re interested in law, marketing, construction or engineering, you’ll find something up your street!
    • Earn & learn
      As an apprentice, the minimum you’ll earn is £6.20 an hour, but we’ve seen apprentices earn a starting salary of up to £30,000 a year! You could also get other employee benefits like gym memberships, paid holiday and sick pay.
    • Great career prospects
      Employers think apprentices are 15% more employable than those with other qualifications. In fact, many large employers train their graduates and apprentices together!
    • Learn on the job
      There’s only so much you can learn when you just do a qualification. As an apprentice, you’ll also get to learn on the job - whether that’s designing amazing graphics, chopping vegetables or building engines!

    Start searching for Apprenticeships Near You

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