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Digital Expenses Assistant Apprentice

  • QA Apprenticeships
  • Glasgow, Glasgow City
  • £7.69 per hour
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  • GMFJ Reference
    257091
  • Wages
    £7.69 p/h
  • Hours
    37.50 per week
  • Date Posted
    22/01/2025
  • Start Date
    22/01/2025
  • Duration
    Not Specified

  • Location
    Glasgow
  • Status
    Now Taking Applications
  • Sector
    Business & Administration
  • Opportunity Type
    Advanced Level 3
  • Employer
    QA Apprenticeships

Description

Employer description:  
Ashurst is a leading global law firm with a history spanning almost 200 years, and clear strategy for our future growth. Their in-depth understanding of their clients and commitment to providing exceptional standards of service have seen them become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law.



Overview: 
The Digital Expense Assistant will be responsible for managing global expenses, ensuring compliance with the firm's expense policies, and providing support to employees in the submission and approval of expense claims. 
This role requires meticulous attention to detail, strong organizational skills, and the ability to work effectively with various stakeholders across the firm.



What ds the role look like? 





  • Expense Submission: Submit all expenses with correct codes within 14 business days to avoid credit card suspension or reimbursement recovery. In doing so, you will become an expert in systems such as FCM (Corporate Travel System) & Chrome River (Expense Management Software).


  • Approval Deadlines: Approve expense requests within 14 business days. Provide insights to leaders on expenses, producing reports via MS Word.


  • Business Use Only: Use firm credit cards strictly for business-related expenses, never for personal use or cash advances.


  • Travel Claims: Submit travel expenses, including meals and services, with receipts via Chrome River, staying within firm-approved benchmarks.


  • Receipt Rules: Keep receipts for all claims—no receipt means no reimbursement.


  • Compliance Check: Follow the Global Credit Card Policy, ensuring expenses meet benchmarks and guidelines. Return cards if policies are not accepted.




What qualities should you have? 





  • Skills: Strong organisational skills, attention to detail, and the ability to plan and prioritize effectively.


  • Proactive approach: Demonstrates a "can do" attitude and a proactive approach to tasks.


  • Flexibility: Willingness to adjust priorities or working hours when necessary.


  • Communication: Good written and verbal communication skills, with the ability to liaise with senior stakeholders professionally.


  • Technical proficiency: Excellent level of technical ability in Microsoft Office, including Word, Excel, and PowerPoint.


  • Team player: Ability to work well with others to achieve divisional or task-specific goals.
    Learning and Development: Keen to learn new skills and develop or improve skill sets.




Salary:
£16,000 per annum.



Working hours:
Monday to Friday, 9am - 5:30pm.



Benefits: 





  • Additional annual leave scheme. 


  • Competitive salary. 


  • Health and wellbeing program. 


  • Salary continuance insurance and travel insurance. 




Future prospects: 
Ashurst have a strong history of growing their talent from apprentices. Should you perform well during your apprenticeship, there may be room for continued employment.



Important information:
This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.
Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.



On completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at SCQF Level 6.  
If you are interested in starting your career and receiving a work based qualification at the same time, APPLY NOW!

For more information about this vacancy please contact QA on 01793696141 (Ref ID: 257091)

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