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Apprentice Administration Assistant

  • ACCESS INTERNATIONAL SECURITY LIMITED
  • Loughton, Essex
  • £15704 per annum
Vacancy provider logo for Intec Business Colleges Ltd

We are looking for an Office Administrator to provide office administration and coordination within the service department. You will gain a Level 3 Business Administration qualification.

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  • GMFJ Reference
    259227
  • Wages
    £15,704 p/a
  • Hours
    40.00 per week
  • Date Posted
    01/04/2025
  • Start Date
    30/04/2025
  • Approx. Duration
    21 months

  • Location
    Loughton
  • Status
    Now Taking Applications
  • Sector
    Business & Administration
  • Opportunity Type
    Advanced Level 3
  • Apprenticeship Standard
    Business administrator (ST0070)
  • Employer
    ACCESS INTERNATIONAL SECURITY LIMITED

Description

Main responsibilities:

  • Answering calls for the service department.
  • Logging, recording, and managing calls outs including those that require access booking.
  • Monitoring and managing jobs on the internal systems to ensure they are issued to engineers or subcontractors.
  • Despatching customer calls to engineers and contractors.
  • Booking access with customers for engineer visits.
  • Raising purchase orders to contractors for call outs or suppliers for equipment.
  • Managing the engineers’ diaries and daily route planning.
  • Receive engineer requests for training, tools, etc., and pass them on to the relevant supervisor.
  • Managing and booking PPM’s (planned preventative maintenance).
  • Creating and issuing of O&M documentation.
  • Reporting on logged jobs, and engineer visits attended.
  • Run, populate & manage reports for the maintenance division within AIS.
  • Attend office or onsite meetings if required.
  • Assisting with engineer/operatives timesheets.
  • Typing and recording of invoices/payment applications.
  • General administration duties that may also be required, i.e., scanning/filing or any reasonable request by manage mentor directors.

Areas of responsibility/accountability:

  • Liaise with other departments within the business to help ensure the smooth and efficient passage of high-quality information and data.
  • To help maintain (and improve) all of the company's procedures in accordance with the Health & Safety, Quality Management and Operational Systems.
  • Meet company KPI’s.

For more information about this vacancy please contact Intec Business Colleges Ltd on +447921971036 (Ref ID: 259227)

Company website : www.accessinternational security.com

  • Communication skills
  • IT skills
  • Organisation skills
  • Team working
  • GCSE Mathematics & English (Grade 9-4 (A*-C)) essential
Your training plan
  • Business Administrator Level 3 programme
  • End Point Assessment
  • Work based Training
More training information
  • Monthly assessor sessions throughout entire apprenticeship
  • End Point Assessment preperation
  • Assignments/Workbooks
  • Guided Self-Study
  • Quarterly progress Reviews
  • Directed Learning & Observations
  • Professional Discussions
  • Training, Coaching & Feedback Sessions
  • Hard working
  • Bubbly personality
  • Outgoing personality
A chance to become a permanent member of the team on successful completion of apprenticeship.


Monday – Friday 8am – 4.45pm, with 45 mins for lunch.

N/A

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