To carry out the sales ledger function:
· To request purchase order numbers for specific customers.
· To download job sheets into customer folders ready to attach to invoices.
· To print job sheets ready for invoicing.
· To ensure all sales invoices are raised in a timely and accurate manner.
· To deal with customer queries, providing documentation or credit notes as and when required.
· To carry out credit control function on all customers ensuring all debts are paid in a timely manner.
· To carry out credit checks on new customers and set up new accounts.
· To accurately post data into the business accounts system.
· To review aged debtor reports on a weekly basis and reconcile bank statements.
To carry out the purchase ledger function:
· To add order acknowledgements, chase outstanding orders and update customers with any delays.
· To check dispatch notes against purchase orders to ensure deliveries are correct and add POD to system.
· To ensure all supplier invoices are added in a timely and accurate manner, ensuring that prices and
quantities match purchase orders.
· To deal with supplier queries, chasing documentation or credit notes as and when required.
· To carry out preferred supplier checks on new suppliers and set up new accounts.
· To accurately post data into the business accounts system.
· To review aged creditor reports on a weekly basis and reconcile bank statements.
To carry out Operational function:
· To send parts direct to customer sites via courier.
· To add photos of parts not listed on the system.
· To book servicing visits in with customers.
· To take job bookings throughout the day by phone or email.
· To provide customer support with any other queries.