Apprentice Finance Assistant

Accounts Payable (Purchase Ledger)

• Invoice Processing: Receive, verify, and process invoices for goods and services across the trust's schools, matching them against purchase orders and ensuring correct coding using the chart of accounts.
• Supplier Management: Maintain the central finance system by setting up new supplier accounts and updating existing supplier details to ensure accurate and current records.
• Statement Reconciliation: Proactively reconcile supplier statements against the finance system to identify and resolve discrepancies in a timely manner.
• Creditor Review: Assist with reviewing creditor balances regularly to ensure accuracy and support the preparation of management reports. General Financial Transactions
• Daily Transactions: Process a variety of financial transactions, including journal entries, credit card expenditure, staff expense claims, sales invoices, and bank receipts and payments.
• Bank Reconciliations: Help perform daily or monthly bank reconciliations to ensure that the bank account accurately reflects the trust's financial records. Procurement and Controls
• Purchase Orders: Assist with creating purchase orders for schools, ensuring they are compliant with the trust's procurement policy and internal procedures.
• Goods Received Notes (GRN): Support the process of reviewing GRNs, liaising with school staff to confirm goods and services have been received before invoices are processed for payment.
• Purchase Order Management: Contribute to the process of closing completed purchase orders to ensure the finance system is kept up to date. Administrative Support
• Email Management: Assist in the management of the Central Finance email inbox, actioning or redirecting queries as needed.
• Record Keeping: Assist with general administrative duties, such as filing financial records and other documentation, to ensure an accurate and organised system is maintained.
• Audit Support: Provide support to the Finance Officer and Head of Finance during internal and external audits by gathering and organising necessary documentation and information. Compliance and Reportin
• Financial Procedures: Operate strictly within the guidelines of the Trust's financial procedures, policies, and the Academies Trust Handbook to ensure compliance.
• Financial Reporting: Support the finance team in preparing regular financial reports and assisting with month-end and year-end close processes.