Skip to main content

Personal assistant apprenticeships

Personal assistants and other secretaries > Personal Assistant

Administration

Personal assistant apprenticeships - where to start

You can get into this job through
  • a university course
  • a college course
  • an apprenticeship
  • working your way into the role
  • specialist courses run by private training organisations

    • University
    You could do a business-related foundation degree, higher national diploma or degree.


    You'll usually need 1 or 2 A-Levels, or the equivalent, for a foundation degree or higher national diploma. But for a degree you'll need 2 to 3 A-Levels, or the equivalent.

    College
    You could take a college qualification to help you get a job as a junior personal assistant. Courses include a Level 2 Certificate in Business Support or a Level 3 Diploma in Business Administration.

    You'll usually need 2 or more GCSEs at grades 9 to 3 (A* to D), or equivalent, for a Level 2 course. You normally have to have 4 or 5 GCSEs at grades 9 to 4 (A* to C), or the equivalent, for a Level 3 course.

    Apprenticeship
    You could do a Level 2 (intermediate) or a Level 3 (advanced) apprenticeship in business administration before working your way up to a personal assistant position.

    You'll usually need some GCSEs, usually including English and maths, for a Level 2 apprenticeship. Additionally, for a Level 3 apprenticeship you'll need 5 GCSEs at grades 9 to 4 (A* to C), or the equivalent, including English and maths.

    Work
    You could find a temporary job to get administration experience. You could then apply for permanent roles. If you're already working as an administrator or secretary, you could become a personal assistant through company training and promotion. To get work, you'll usually need GCSEs at grades 9 to 4 (A* to C) in English and maths, A-Levels, or equivalent qualifications. 

    Other Routes
    You could do training courses with a private training provider or through a professional body like the Institute of Administrative Management. 

    Personal assistant apprenticeships - what it takes

    Skills and knowledge

    You'll need: 

    • administration skills 
    • to be thorough and pay attention to detail 
    • the ability to work well with others 
    • to be flexible and open to change 
    • patience and the ability to remain calm in stressful situations
    • knowledge of English language 
    • excellent verbal communication skills 
    • active listening skills 
    • to be able to use a computer and the main software packages competently

    Personal assistant apprenticeships - what you'll do

    Day-to-day tasks

    In this role you could: 

    • screen telephone calls and handle enquiries 
    • organise your manager's diary and make appointments 
    • deal with letters and emails 
    • arrange meetings 
    • organise and maintain office systems 
    • take notes at meetings 
    • make travel arrangements 
    • look after visitors
    Working environment
    You could work in an office.

    Career path and progression - Personal assistant apprenticeships

    With experience, you could move to a larger company or work for a more senior manager. You could also move into an executive assistant (EA) role with more responsibility.

    Similar occupations







    You might be interested in these opportunities.

    Business Administrator Apprentice

    • Business & Administration
    • 302.00 p/w
    • Advanced Level 3
    • Garston, Liverpool

    Merseyside
    Business Administrator Apprentice

    Gilmore Primary School is seeking a motivated and organised individual to join our team as a Level 3 Business Administration Apprentice. This is an excellent opportunity to gain hands-on experience in a dynamic school environment while developing key administrative skills.

    More Info & Apply
    Apprentice Administration Assistant

    • Business & Administration
    • 302.00 p/w
    • Advanced Level 3
    • Loughton

    Essex
    Apprentice Administration Assistant

    We are looking for an Office Administrator to provide office administration and coordination within the service department. You will gain a Level 3 Business Administration qualification.

    More Info & Apply
    Business Administrator Apprentice

    • Business & Administration
    • 307.60 p/w
    • Advanced Level 3
    • Boroughbridge

    Business Administrator Apprentice

    To support the head of finance and finance team to deliver a finance function that supports Reed Boardalls overall objectives.

    More Info & Apply
    IT Operations Apprentice

    • Business & Administration
    • 265.50 p/w
    • Advanced Level 3
    • Leicestershire

    Leicestershire
    IT Operations Apprentice

    pAt Proact, were a pan European service provider specialist with a focus on unlocking the power of data through strategy, storage, connectivity, and security. Were also here to break the mould. To stake new ground. To do things differently. And weve created a fast-paced, people-first working environment with a focus on innovation, learning and career development that encourages you to do just that.p pstrongOverview:strongbr We are now looking for an eager candidate to join us as an apprentice. You will be diagnosing hardware failures and you have the opportunity to gain valuable skills, knowledge and experience as you complete a Digital Applications Support SCQF Level 6 apprenticeship.p pstrongDuties:strongp ul liYou will act as first response to system-triggered alerts on our in-house system called SNOW (CRM).li liIn time you will become a system expert on SNOW.li liRestarting services and managing initial troubleshooting steps for incidents.li liTriaging automated alerts from customer systems and prioritising them based on severity.You will use Excel to support these activities.li liLogging new incidents and alarms with appropriate priority levels.li liEnsuring timely responses and resolutions within contracted SLAs.li liCollaborating with team members using Microsoft Teams to manage and resolve technical issues efficiently.li liProviding exceptional customer service throughout the incident management process. You will learn how to become an expert on Inreach to allow you to contact clients.li liContributing to continuous improvement initiatives within the Operations Team, this will include liaising with colleagues using Microsoft Outlook.li ul pstrongEssential skills:strongp ul liA keen interest in ITli liWillingness to learnli ul pNo previous experience is required.p pstrongSalary:strong14,722.50 per annum.p pstrongWorking week:strong37.5hrs per annum.p pstrongBenefits:strongp ul liHybrid working.li liSupport further professional development: Well support you through your programme with access to mentors and investment in specialist skills and qualifications.li ul pstrongFuture prospects:strongbr Guaranteed permanent role: At the end of the apprenticeship, well offer you a guaranteed permanent role with a starting salary of 27,300 per annum, provided you complete your probationary period and qualification (subject to open position becoming available).p pstrongImportant information:strongbr This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.br Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.p pOn completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at strongSCQF Level 6. strongbr If you are interested in starting your career and receiving a work based qualification at the same time, strongAPPLY NOW!strongp

    More Info & Apply
    Digital Systems Apprentice

    • Business & Administration
    • 288.38 p/w
    • Advanced Level 3
    • Greater Manchester

    Lancashire
    Digital Systems Apprentice

    pstrongEmployer description:strongbr Connoisseur Travel Services, established in 1987, takes pride in maintaining its status as an independent travel agent, committed to delivering top-notch service to their valued customers. Their primary goal is to curate travel experiences that align with their clients’ preferences at a competitive cost, all while providing a warm and attentive service with a keen eye for detail.p pstrongOverview:strongbr Are you eager to launch your career with a well-established ’independent’ Travel Agency and Tour Operator?p pThis is an exciting opportunity for an apprentice to be part of a team dedicated to crafting unforgettable journeys for their clientele. In this role, you’ll swiftly acquire the essential skills and knowledge vital for success, all whilst embarking on a journey towards completing an SCQF Level 6 apprenticeship qualification, solidifying your expertise in the realm of crafting exceptional travel experiences.p pstrongKey responsibilities:strongp ul liAct as first-response for processing client bookings, this includes speaking to the client, sourcing the offer, and processing the booking on our systemsli liAccess bookings through business intranet and intranet for wider group, creating a digital file via Sharepoint for the client to include invoices and all communication from supplier and customer for the bookingli liIssue confirmation tickets by finding customer booking and processing it on travel CRM systems, Vtarcs and vCRMli liOpen digital files on Sharepoint and upload confirmation correspondence where appropriateli liUse MS Excel Spreadsheets for passenger information lists and sales reportingli liCreate digital marketing content for the business, including e-shots on MailChimp, newspaper advertisements with all major newspapers, designing adverts and digital brochures on Flipsnack, and uploading social media posts on Facebook and Instagramli liInbound and outbound interaction with customers over multiple channels, including email via MS Outlook and telephone to take briefs from the customer.li ul pYou will gain thorough product knowledge for destinations by attending online webinars, gaining knowledge for how to navigate supplier websites and client portals.p pstrongDesirable skills:strongp ul liPassion for travelli liGreat communication skillsli liInnovative and has a drive to learnli liCan work as part of a teamli liSmart and presentableli liGood numeracy and literacy skillsli liFamiliarity with MS packagesli ul pstrongSalary: strong16,000 per annum.p pstrongWorking hours:strongbr 37.5 hours per week, Monday to Friday, 9am till 5pm, plus you will work 1 Saturday morning on a remote shift from 9am - 12pm every 6 weeks. p pstrongBenefits include:strongp ul liOpportunity for further training within the roleli liOpportunity for first-hand experience of what the company offers through ship visits and educational familiarisation tripsli liPerformance based bonuses and incentivesli liRecognition through Employee of the month schemeli li4 weeks holiday allowance bank holidaysli ul pstrongProgression opportunities:strongbr Opportunity to stay on upon successful completion of the apprenticeship programme, taking on further responsibility and progressing within the team. Connoisseur Travel Services are committed to supporting you and your development and will always ensure you are able to use your skills to the best of your ability.p pstrongImportant information:strongbr This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.br Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.p pOn completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at strongSCQF Level 6. strongbr If you are interested in starting your career and receiving a work based qualification at the same time, strongAPPLY NOW!strongp

    More Info & Apply
    Customer Service Representative - ScottishPower - Birkenhead

    • Business & Administration
    • 476.93 p/w
    • Other Employment Opportunity
    • St Helen's

    Merseyside
    Customer Service Representative - ScottishPower - Birkenhead

    Customer Service Representative - Full TimeSalary: 24,800 per annum excellent benefitsHours: 37 hours per week, Full TimeLocation: North Cheshire Trading Estate, Prenton Way, Birkenhead, Prenton CH43 3ETDue to remote location and shift pattern, own transport is essentialHelp us create a better future, quickerAre you ready to light up our customers’ lives in some of their most crucial moments?Join us as a Customer Service Representative at SP Energy Networks.

    More Info & Apply
    Digital Support Apprentice

    • Business & Administration
    • 442.88 p/w
    • Advanced Level 3
    • Greater Manchester

    Lancashire
    Digital Support Apprentice

    pstrongEmployer description:strongbr Atelier Ten are an award winning environmental design consultants and building services engineers who are creating some of the most prestigious developments across Scotland, boasting high performance and sustainable design.p pstrongOverview:strongbr Are you looking to kick start your career with a busy and growing organisation?br They are looking for an exciting individual to join them as a digital support apprentice.p pstrongWhat will I be doing?strongp ul liWorking to become a super user of Abode Creative Suit to support creating brochures, presentations, slides and materials for use when presentingli liAct as a first responder to incoming calls on the 3CX phone system, directing these where necessary and noting down any important informationli liUsing internal system Harvest to create and edit timesheetsli liCoordinating, organising and sharing internal documents in Share Driveli liUsing Excel for reporting purposesli liUsing Outlook for sending emailsli liUsing collaborative systems such as Teams to communicate with internal colleagues both in Scotland and wider officesli liSupport the teams with presentations, collating presentation documents and meeting set upsli liAssisting the teams with any event tickets and travel arrangements using sites such as Scotrail etc.li ul pYou will also provide any general office duties as required.p pstrongWhat do I need to be successful:strongp ul liGood time keeping skillsli liAttention to detailli liWillingness to learnli liAbility to work well individually and as part of a teamli ul pstrongWorking week: strong37.5hrs a week.p pstrongSalary: strong24,570 per annum.p pstrongBenefits:strongp ul liExcellent starting salaryli liOpportunity for career growthli liPrivate Healthcare Policyli li25 days Annual Holidays Statutory bank holidaysli liCycle-to-work schemeli liPensionli ul pstrongFuture prospects:strongbr 90 of QA apprentices secure permanent employment after completing: this is 20 higher than the national average.p pstrongImportant information:strongbr This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.br Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.p pOn completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at strongSCQF Level 6.strong br If you are interested in starting your career and receiving a work based qualification at the same time, strongAPPLY NOW!strongp

    More Info & Apply
    Laboratory Analyst - Thames Water - Reading

    • Business & Administration
    • 586.34 p/w
    • Other Employment Opportunity
    • Reading

    Berkshire
    Laboratory Analyst - Thames Water - Reading

    What you should bring to the role Experience working in laboratories is essentialBackground in microbiology or biology would be a great advantageWere looking for someone who enjoys working in a lab environment and feels comfortable with repetitive tasks.Commitment to exceptional customer service and being a strong team player.Whats in it for you? Hourly Pay rate: 15,43 per hour.Expenses: Excluded.Length of assignment: 4 months, with the possibility of an extension or the role becoming permanent.Hours: 38 hours per week.

    More Info & Apply
    Digital Project Support Apprentice

    • Business & Administration
    • 324.38 p/w
    • Advanced Level 3
    • Greater Manchester

    Lancashire
    Digital Project Support Apprentice

    pstrongJoin the Future of Facilities Management!strongp pAre you ready to learn all about Facilities Management? Join the OCS Group working with the Scottish Police Authority. This isnt just a job; its a chance to shape the spaces where people live, work, and play.p pWere looking for a strongDigital Support Apprenticestrong. Does this sound like you?p ul listrongBe the Go-To Personstrong: Youll be the first point of contact for customers, handling inquiries in person, via email, and on the phone. Your role is crucial in ensuring smooth communication between clients, management, and the supply chain.li listrongTech-Savvy Tasksstrong: Get hands-on with our job booking system, Concept. Youll log jobs, raise purchase orders, and become a superuser by the end of your apprenticeship.li listrongProblem-Solving Prostrong: Provide digital support to Accounts Payable, resolving supplier invoice queries and ensuring the invoicing process runs like clockwork.li listrongProject Powerhousestrong: Support the project team through estimating and tender processes, helping to deliver maintenance projects across the estate.li listrongEfficiency Expertstrong: Work proactively to reduce the current level and aging of delegated contracts work-in-progress (WIP) and chase supplier invoices to ensure timely invoicing.li ul pstrongWhat you bring to the table:strongp ul liPC skills although these will be taught during your apprenticeship.li liAbility to work independently and as part of a team.li liExcellent communication skills.li ul pstrongPerks and benefits:strongp ul listrongCompetitive Salarystrong: 18,000 per annum.li listrongWork-Life Balancestrong: Monday to Friday, 8am 4:30pm.li listrongHealthy Perksstrong: Fresh fruit every day.li listrongFinancial Securitystrong: Pension plan.li listrongTime Offstrong: Generous annual leave.li ul pstrongFuture prospects:strongp p90 of QA apprentices secure permanent employment after completing: this is 20 higher than the national average.p pstrongImportant information:strongp pThis vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.p pStarting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.p pOn completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at strongSCQF Level 6.strongp pIf you are interested in starting your career and receiving a work based qualification at the same time strongAPPLY NOW!strongp

    More Info & Apply
    Transport Administrator - FCC Environment - Kent

    • Business & Administration
    • 468.80 p/w
    • Other Employment Opportunity
    • Royal Tunbridge Wells

    Kent
    Transport Administrator - FCC Environment - Kent

    Are you looking for the right role for you? Then look no further...Transport AdministratorSalary 24,37029,000 per annum (plus benefits)Hours 40 hours per weekLocation Tunbridge Wells TN2 3EE

    More Info & Apply
    Early Careers Administrator - United Utilities - Warrington

    • Business & Administration
    • 530.95 p/w
    • Other Employment Opportunity
    • Warrington

    Cheshire
    Early Careers Administrator - United Utilities - Warrington

    Salary - 27,606Work Type - HybridJob Location - Lingley Mere (UU), Lingley Green Avenue, Great Sankey, Warrington, WA5 3LPAs Early Careers Administrator you will support the Early Careers Delivery Manager to deliver the United Utilities education strategy, including introduction to and induction onto the apprentice and graduate schemes.Supporting with timely completion of apprentice and graduate schemes, general administrative duties to support with apprentice and graduate learning and development and production of MI for overall apprentice and graduate scheme performance.

    More Info & Apply
    Customer Incident Responder

    • Business & Administration
    • 442.15 p/w
    • Other Employment Opportunity
    • Reading

    Berkshire
    Customer Incident Responder

    Looking for a Fresh Start or a New Challenge? Join Our Team!Were hiring Customer Incident Respondersa crucial role where youll ensure customers receive alternative water supplies with a smile when their taps stop flowing.Starting salary of 23,000 per annum increasing to 28,000 with experience and skills.

    More Info & Apply

    Considering an Apprenticeship?

    There are lots of benefits to apprenticeships, here are our top 5:

    Paid Training

    Not only will your organisation (or the Government) pay for all of your training, but you’ll be paid to do it. That means you could actually get paid to get your degree and have no debt!

    Range of career opportunities

    There are over 625 different apprenticeships to choose from, in a range of industries. Whether you’re interested in law, marketing, construction, or engineering, you’ll find something up your street!

    Earn & learn

    As an apprentice, the minimum you’ll earn is £6.20 an hour, but we’ve seen apprentices earn a starting salary of up to £30,000 a year! You could also get other employee benefits like gym memberships, paid holiday, and sick pay.

    Great career prospects

    Employers think apprentices are 15% more employable than those with other qualifications. In fact, many large employers train their graduates and apprentices together!

    Learn on the job

    There’s only so much you can learn when you just do a qualification. As an apprentice, you’ll also get to learn on the job – whether that’s designing amazing graphics, chopping vegetables, or building engines!

    Start searching for Apprenticeships near you

    Begin your search
    Cyber Essentials
    © 2021 GetMyFirstJob Ltd.

    Your first steps into the world of work for Apprenticeships, Degree Apprenticeships, Work Experience & Graduate Jobs